Secretarial Position at Bondo Technical Training Institute (BTTI)
BTTI is a newly established TVET institution constructed with funds from the Kenya Government. It is located in a serene environment conducive for learning about 5Km from Bondo town along the Bondo-Misori road.
Duties and Responsibilities
- Supervise, mentor and monitor performance of junior secretarial staff and clerical officers.
- Maintain the diary and appointments/meetings for the Principal to ensure appointments are well planned and timely.
- Organize administration records and correspondence to ensure quick access to required information/documents.
- Ensure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment.
- Maintain an efficient, smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorized persons.
- Receive telephone calls to ensure calls are transferred to respective office.
- Maintain security and confidentiality of office records, documents and equipment.
- Manage office protocol and receive incoming calls, and correspondences and act as the link between executive offices.
- Record dictation in shorthand and transcribe it into a written comprehensive form.
- Receive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy Principal office.
- Undertake correspondence for the principal as requested and as appropriate.
- Maintain an inventory of office equipment and supplies for the Principal and Deputy Principal offices.
- Prepare for committee meetings such as the Council/BOG meetings.
- Control and Manage the hospitality budget.
- Provide input for hospitality budget during the budgeting process.
Responsibility for Physical Assets
- Computer
- Extension telephone
- Printer
- Fax Machines
Nature of Decision Making
- Analytical Decision
- Operational decision
Academic Qualification and Work Experience
- Must have completed Single and group stage II, with a pass in the following: CPD 1, Communication Skills I, Office Practice I, Commerce II, Secretarial II, Commerce II, Shorthand.
- Computer literate.
- One year relevant experience from a reputable institution.
Skills Required
✓ Communication skills
✓ Interpersonal skills
✓ Report writing skills
✓ Team building skills
✓ Problem Solving skills
✓ Organizational skills
Method of Application
All applications including CVs and copies of relevant certificates should be submitted to the undersigned on or before 29th May 2025.
THE PRINCIPAL,
BONDO TECHNICAL TRAINING INSTITUTE
P.O. BOX 377–40601, BONDO
All applications can be hand delivered or sent to: [Submit Application]
For inquiries: [Contact Kisumu Kulture via WhatsApp]
Tags:
jobs