Executive Assistant (Remote - U.K./Kenya) at Pandemic Action Network
About Pandemic Action Network
Pandemic Action Network drives collective action to ensure the world is prepared to respond to outbreaks and prevent the next pandemic. The Network consists of more than 400 partners across sectors and geographies working to build and sustain political will, enact policies, and mobilize the resources necessary to ensure that the lessons from the COVID-19 crisis translate into a future where humanity is better prepared to deal with emerging infectious disease outbreaks and stop a deadly and costly pandemic from happening again.
Position Information
- Eloise Todd, Executive Director and Co-founder (Brussels)
- Aggrey Aluso, Africa Director (Nairobi)
Position Summary
Pandemic Action Network (PAN) is seeking an experienced Executive Assistant to provide comprehensive support to two of our executives, based in Brussels and in Nairobi respectively.
This is a role for a well-organized, detail and relationship-oriented person with a passion for managing complexity in a highly dynamic political advocacy environment. This role will manage executive leaders' day-to-day activities, ensuring efficiency, and fostering effective communication with key stakeholders and partners as well as across all levels of our global remote team.
This role is ideal for someone who thrives in a fast-paced international environment, someone who is a natural problem-solver and doer with an aptitude for managing up and laterally to ensure that "balls do not drop". No coaching necessary on the basics — the ideal candidate will have already mastered them, but will be hungry for exposure and experience in all aspects of the organization.
Key Responsibilities
Leadership Support (80%)
- Administrative support for two executive leaders, including managing calendars and scheduling a high volume of meetings
- Managing and balancing workload for two executive leaders across diverse priorities
- Tracking tasks, deliverables and project deadlines
- Leading with solutions, identifying options, and providing relevant information for decision-making
- Engaging with and coordinating among stakeholders (internal and external)
- Supporting meeting and event preparation including agenda setting and follow-up
- Providing administrative support for meetings, convenings or events
- Being a prudent/professional, yet affable/approachable gatekeeper
- Having an ear to the ground to surface successes and challenges faced by staff
Team Priorities Support (20%)
- Helping with meeting administration such as note-taking and monitoring chats
- Supporting the team to ensure timely and accurate record-keeping
- Administrative and research support for advocacy letters and campaigns
- Contributing to the development and implementation of organizational processes
- Pitching in to fill gaps within our small, committed team
Desired Qualifications
- Minimum of 5 years' experience in a fast-paced office environment including high-level administrative support
- Proven experience balancing competing priorities and identifying when to escalate an issue
- Proven experience in developing and editing professional communications
- Proficiency with common office tools including Zoom, Microsoft Office, Google docs
- Experience working in a global organization across multiple time zones highly advantageous
- Fluency in English — additional language fluency a plus
- Experience working in the NGO sector and/or political advocacy a plus
- Project management skills a plus
- Must have the right to work in home country (U.K. or Kenya)
Compensation & Benefits
Compensation and benefits will depend on the experience, education, and location of the candidate and team equity. Benefits include unlimited paid time off with pre-approval of the manager.
How to Apply
For inquiries: WhatsApp (0733 232 016) KisumuKulture or Click the WhatsApp button below