📄 Documentation Clerk – Oil & Gas Company, Kisumu
Reports To: Operations Manager
Location: Kisumu Depot
Sector: Oil & Gas | Fuel | LPG
Employment Type: Full-Time
🎯 Role Purpose
To ensure accurate preparation, processing, filing, and retrieval of operational and compliance documentation related to fuel, lubricants, and LPG transactions within the company, supporting smooth depot, transport, and sales operations.
✅ Key Responsibilities
📑 Document Preparation & Processing
- Prepare delivery notes, loading orders, gate passes, and dispatch records.
- Verify transporter and driver documents before dispatch.
- Coordinate invoice processing and delivery confirmation with sales and finance teams.
🗂️ Record Management & Filing
- Maintain organized electronic and physical documentation archives.
- Track and label delivery paperwork for easy retrieval and audits.
📋 Verification & Reconciliation
- Cross-check documents with ERP system data and dispatch logs.
- Resolve missing or inaccurate documentation with depot or transport teams.
📚 Compliance & Reporting
- Ensure all records meet regulatory and SOP standards.
- Prepare audit documents and weekly status reports.
- Escalate documentation issues to management proactively.
📌 Job Requirements
- Diploma or Certificate in Business Admin, Records Mgmt, or similar.
- 2–3 years’ experience in documentation or clerical roles (oil/gas/logistics preferred).
- Strong MS Office and ERP documentation system skills.
- Excellent organizational, accuracy, and time management abilities.
📩 How to Apply
Apply online via Reeds Africa portal:
🔗 Click here to Apply
For inquiries or complaints:
📲 WhatsApp KisumuKulture
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