Vacancy for Admin Assistant

Administrative Assistant – Executive Office (Kisumu)

Location: Kisumu, Kenya   |   Employment Type: Full-time

Job Purpose

We are seeking to hire a mature, highly organized, proactive, and resourceful Administrative Assistant to offer timely administrative support and ensure smooth running of the Executive’s office.

Duties & Responsibilities

Administrative duties

• Act as the primary point of contact between the Executive and internal/external stakeholders.
• Draft, proofread, and manage professional, personal, and social media correspondence.
• Support project planning, execution, and research across multiple ventures.
• Prepare documents, reports, and presentations for business use.
• Assist in managing the Executive’s personal brand across social media platforms.
• Capture and curate quality photo/video content; collaborate with creators, editors and designers.
• Coordinate complex calendars across business, family, and personal obligations; prioritise and anticipate conflicts.
• Organize family calendars, children’s activities, and personal events.
• Maintain organized files, office supplies, and documentation; ensure professional standards in admin processes.
• Arrange domestic and international travel logistics and manage itineraries/expenses.
• Plan and manage events ranging from business meetings to family gatherings.
• Exercise utmost discretion in all matters and proactively identify and resolve issues before escalation.

Social Media duties

• Draft, proofread, and manage professional and social media correspondence.
• Support social projects: planning, execution and research across ventures.
• Assist in managing the Executive’s personal brand across social platforms.
• Capture and curate photo/video content and coordinate with content teams.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Proven experience as an Administrative/Personal Assistant supporting high-level executives managing business and personal responsibilities.
• Excellent organizational, time management, and multitasking skills.
• Strong verbal and written communication skills.
• Proficiency in office productivity tools and social media platforms.
• Familiarity with travel booking and expense management systems.
• Discretion, professionalism, integrity and the ability to adapt in a fast-paced environment.

How to Apply

Send your application via email (CV and cover letter) to the address below. Only shortlisted candidates will be contacted.

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Only shortlisted candidates will be contacted.