Administrative Specialist Job at KEDA Ceramics Kenya - Kisumu
Job Overview
The Administrative Specialist will provide comprehensive administrative and operational support to ensure smooth daily operations at KEDA (Kenya) Ceramics. The ideal candidate is detail-oriented, well organized, and able to work efficiently in a fast-paced manufacturing environment.
Key Responsibilities:
Logistics & Purchasing:
- Coordinate inbound and outbound logistics, including delivery scheduling and documentation
- Assist with procurement activities such as purchase requests, purchase orders, and supplier follow-ups
- Maintain accurate records of logistics and purchasing transactions
- Liaise with suppliers, transporters, and internal departments to ensure timely delivery
Administrative & OA Applications:
- Prepare, submit, and track OA (Online Application) system applications and approvals
- Ensure accuracy and completeness of all administrative documentation
- Maintain and organize digital and physical records
Food Supplier Payment Management:
- Manage food supplier payment applications, including verification of invoices
- Coordinate with Finance to ensure timely and accurate payments
- Maintain clear records of supplier contracts and payment history
Attendance Management:
- Manage employee attendance records including daily tracking, leave records, and overtime data
- Ensure attendance data accuracy and compliance with company policies
- Prepare attendance reports for HR and management review
General Administrative Support:
- Support departmental coordination and communication
- Ensure compliance with company policies and procedures
- Assist with other administrative tasks as assigned
Qualifications & Skills:
- Diploma or Bachelor's degree in Business Administration, Logistics, Supply Chain, or related field
- Minimum 2–3 years administrative experience, preferably in manufacturing environment
- Experience with logistics coordination and purchasing processes
- Familiarity with OA systems and administrative workflows
- Strong organizational and time-management skills
- Attention to detail and accuracy
- Good communication and coordination skills
- Proficiency in MS Office (Excel, Word, Outlook)
Preferred Qualifications:
- Experience working in a manufacturing plant or industrial setting
- Knowledge of basic accounting or payment processing procedures
- Experience with attendance management systems
How to Apply:
📧 Official Application:
Click HERE to Apply
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