Office Administrator – Kisumu
Job Overview
We are seeking a resourceful and proactive Office Administrator to support our offices in Kisumu. The ideal candidate should be highly organized, proactive, and able to juggle multiple priorities with a calm, professional demeanor. The position offers an opportunity to contribute to operational efficiency while working in a fast-paced, customer-focused industry. The role will involve ensuring smooth daily operations within our HR & Recruitment firm.
Key Responsibilities
- Manage front office operations including reception duties, handling calls, emails, and walk-in clients.
- Maintain office supplies, equipment, and vendor relationships to ensure smooth operations.
- Prepare, format, and manage documents, contracts, and reports for client and candidate engagements.
- Support the recruitment team with interview scheduling, candidate onboarding documentation, and database updates.
- Assist in managing calendars, coordinating meetings, and preparing meeting agendas/minutes.
- Maintain and update client and candidate records in the Applicant Tracking System (ATS) and CRM.
- Ensure proper filing systems (both digital and physical) for confidential HR and recruitment documents.
- Track invoices, petty cash, and liaise with accounts for payment processing.
- Coordinate travel arrangements and logistics for staff or candidates as required.
- Support in planning and executing company events, training sessions, and client workshops.
Requirements
- Diploma in Business Administration, Procurement, Office Management, or a related field.
- At least 1-2 years of administrative experience, highly preferred.
- Proven experience in procurement, store keeping, or asset management.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and ability to use office equipment effectively.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage time, prioritize tasks, and maintain confidentiality.
- Familiarity with occupational safety, environmental management, and compliance regulations is an added advantage.
How to Apply
If you meet the above qualifications, kindly email your CV to Below with the subject line: Office Administrator.
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