Administrative Assistant Job - NGO Office Kisumu
Position Overview
We are seeking a dedicated Administrative Assistant to join the Kisumu Office. This role provides essential logistical, procurement, and administrative support to ensure smooth daily operations and effective coordination with the Nairobi headquarters.
Job Description
The Administrative Assistant will manage the day-to-day operational needs of the Kisumu Office, ensuring efficiency in administration, procurement, and communication with the Nairobi headquarters. The role involves handling office logistics, staff travel arrangements, financial documentation, and general support to facilitate program implementation.
Key Responsibilities
- Maintain field office operations, including filing, record keeping, and procurement documentation
- Organize and support meetings, trainings, and community events
- Manage petty cash, prepare payment requests, and maintain expense records
- Ensure office supplies, utilities, and equipment are properly maintained
- Coordinate travel logistics for staff and field visitors
- Support asset inventory management and prepare monthly reports for HQ
- Maintain strong communication with Finance and HR teams in Nairobi
Required Qualifications
- Cetificate/Diploma in Business Administration, Office Management, or related field
- At least 2 years of experience in office administration
- Preferably within NGOs or donor-funded projects
- Proficiency in MS Office and basic bookkeeping skills
- Strong organizational, interpersonal, and multitasking abilities
- Fluency in English and Kiswahili
Preferred Qualifications
- Experience supporting field operations in community-based projects
- Knowledge of donor reporting requirements and NGO administrative processes
- Familiarity with asset management and procurement procedures
Key Competencies
- Strong attention to detail and organizational skills
- Effective communication and interpersonal abilities
- Problem-solving and multitasking under tight deadlines
- Professionalism, integrity, and commitment to the Foundation's mission
Benefits and Compensation
- Competitive contract-based remuneration aligned with NGO sector standards
- Exposure to community development projects
- Professional growth opportunities
- Collaborative work environment focused on gender equality and adolescent empowerment
How to Apply
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